Getting ready and going through the university application process can be daunting. You are not alone. Every student applying for university has gone through the same situation as you at one point or another. A great way to begin is to refer to these pages as you navigate the process.
Offer Holders
About Your Offer
Once your application is approved and processed, you may receive one of these offers: a Conditional Offer or a Confirmed Offer. It is time to familiarise yourself with the terminology used in the offer letter to be able to understand the differences of these offers and respond accordingly.
Conditional Offer
A student who receives a conditional offer would be required to meet certain conditions before embarking on their studies at the University.
The condition that the student will be required to meet may be:
- Obtain the required results as per stated in the offer letter
- Achieving the required score in an English language test
Once you have received the result and met the conditions of your offer, please submit it to Admissions Office.
Confirmed Offer
Students receiving this type of offer have an offer of a place to study in their chosen course:
- Also known as unconditional offer when you fulfill the Academic and English requirements of the programme of study.
Responding to the Offer
Once you have received an offer, find out what happens next here. However, before proceeding, please take note of the following important points:
Offer Received
- Carefully review your offer letter and all accompanying documents upon receipt. If you have any questions or concerns, please do not hesitate to reach out to our Admissions team for assistance.
- Your offer for the programme you applied for will automatically lapse if the deadline stated in your offer is missed. If you wish to reactivate your offer, please contact IMU Admissions at admissions@imu.edu.my for further guidance.
- Admission to the University is highly competitive, and seats are limited and subject to availability, even if you are reapplying to reactivate your offer. Therefore, it is crucial to meet the deadline specified in your offer to ensure that your place is secured.
Accept Offer
- Make Payment
- Get Your Documents Ready
- Submit Your Documents
For International Students, there is one additional step that you must check out before coming to Malaysia:
- Requirements for Non-Malaysian Students
And lastly, after all the above steps have been completed, you may check out the New Students Orientation page that includes important events and sessions on your Enrolment Day.
Request for Deferral / Switching Programmes or Options
- You can send an email to notify IMU Admissions, making sure you include:
- your student ID;
- your name;
- your programme name.
- If you re-considering to change programme or intake options, you will need to submit a re-application via the Online Application Account. Before you proceed, you are advised to call or email us first.
- Any deferral, switching programme / option is subject of availability of the placement.
- Your seat will be automatically withdrawn when you do not respond by the deadline stated in your offer.
Decline Offer / Withdraw
- You can send an email to notify IMU Admissions, making sure you include:
- your student ID;
- your name;
- your programme name.
- Your seat will be automatically withdrawn when you do not respond by the deadline stated in your offer.
Accepting Your Offer
As the number of places are subject to availability, it is best to secure your seat by accepting the offer by the deadline stated in your offer.
How do you accept your offer?
- Please ensure to accept the offer by the deadline stated in your offer.
- Read and understand the contents, terms, and conditions of the Letter of Offer, Registration Package, and Fee Payment Policy carefully.
- Download and compile the documents attached in your offer for submission to the Admissions Office.
- Make payment for Semester 1 fees or minimum payment (as stated in your invoice) by the deadline stated in your offer.
- You are then required to submit a set of documents when confirming your offer.
- For international students, you must apply for Student Pass (Visa) and fulfil all the immigration requirements.
Make Payment
To accept your offer to study the programme of your choice at IMU, you are required to make a payment in accordance with the fee structure provided in your Letter of Offer. The payment of Semester 1 fees will confirm your place in the programme.
Please note that if payment is not received by the deadline, your offer will lapse, and your place will be automatically withdrawn. Should you wish to reactivate your offer after the deadline, it will be subject to availability.
For more information on payment methods, please click on the Payment Information link. Be sure to retain the transaction record and the payment receipt, which will be sent to you via email.
Get Your Documents Ready
If your application has been approved, you should receive:
- Letter of Offer
- Registration Package
- Fee Payment Policy
- Other related documents pertaining to the acceptance of your offer
What do you need to do?
- Please ensure that the particulars in your Letter of Offer are stated correctly, especially your name, NRIC No. / Passport No., programme, intake offered, intake date, and type of offer.
- If there is any error on the offer, please send an email to admissions@imu.edu.my.
- Compile all the required documents for the submission to the IMU Admissions.
What are the documents?
| No. | Document | Document Type | Does the Physical Document Need to be Certified as a True Copy? | Foundation Programme | Undergraduate Programme | Postgraduate Programme |
|---|---|---|---|---|---|---|
| 1 | Acceptance of Offer Note: Digital signature and photocopied document are not allowed. | Electronic (Soft) and Physical (Hard Copies) | ❌ | All students | All students | All students |
| 2 | Registration Package Note: Digital signature and photocopied document are not allowed. | Electronic (Soft) and Physical (Hard Copies) | ❌ | All students | All students | All students |
| 3 | Fee Policy Note: Digital signature and photocopied document are not allowed. | Electronic (Soft) and Physical (Hard Copies) | ❌ | All students | All students | All students |
| 4 | Copy of NRIC (Malaysian) / Passport (Non-Malaysian) | Electronic (Soft) and Physical (Hard Copies) | ✔️ | All students | All students | All students |
| 5 | Copy of Official SPM / IGCSE / O-Level / Other Year-10 Equivalent Certificates | Electronic (Soft) and Physical (Hard Copies) | ✔️ | All students | All students | – |
| 6 | Copy of Official Pre-University Academic Transcript; A-Level / Foundation / Matriculation / Diploma / Degree / Other Year-12 Equivalent | Electronic (Soft) and Physical (Hard Copies) | ✔️ | – | All students | – |
| 7 | Copy of Official Pre-University Completion Certificate; A-Level / Foundation / Matriculation / Diploma / Degree / Other Year-12 Equivalent | Electronic (Soft) and Physical (Hard Copies) | ✔️ | – | All students | – |
| 8 | Copy of Official Degree Academic Transcript | Electronic (Soft) and Physical (Hard Copies) | ✔️ | – | – | All students |
| 9 | Copy of Official Degree Completion Certificate | Electronic (Soft) and Physical (Hard Copies) | ✔️ | – | – | All students |
| 10 | Copy of Official English Certificate; IELTS / MUET | Electronic (Soft) and Physical (Hard Copies) | ✔️ | Applicable to students whose English result in SPM / IGCSE is not a credit | All Students |
|
| 11 | Parent Consent Form and Copy of Parent’s NRIC (Malaysian) / Passport (Non-Malaysian) | Electronic (Soft) and Physical (Hard Copies) | ✔️ | Applicable to students below 18-year-old on the Enrolment Day | Applicable to students below 18-year-old on the Enrolment Day | – |
| 12 | Blood Test Report (report date must be within 1-year before the Enrolment Day); consisting of -Hepatitis B Antigen, Hepatitis B Antibody, Hepatitis C, and HIV | Electronic (Soft) and Physical (Hard Copies) | ❌ | – | Applicable to students from programme:
| Applicable to students from Dentals programmes only |
| 13 | Proof of Immunisation for Hepatitis B (immunisation date must be after the Blood Test Report); Applicable only if blood test result for Hepatitis B Antibody is less than 10 mIU / mL or non-reactive | Electronic (Soft) and Physical (Hard Copies) | ✔️ | – | Applicable to students from programme:
| Applicable to students from Dentals programmes only |
| 14 | Copy of Annual Practicing Certificate (APC) | Electronic (Soft) and Physical (Hard Copies) | ✔️ | – | – | Applicable to students from Dentals programmes only |
| 15 | Copy of Certificate of Registration with Dental Board | Electronic (Soft) and Physical (Hard Copies) | ✔️ | – | – | Applicable to students from Dentals programmes only |
| 16 | Proof of Payment; Payment Receipt | Electronic (Soft) and Physical (Hard Copies) | ❌ | All students | All students | All students |
Please refer to Step 3: Submit Your Documents for submission guidelines for all the above documents. Further explanation on Certified True Copies (CTC) are also available in the same page.
Submit Your Documents
You are required to submit both electronic (soft) and physical (hard) copies of the documents mentioned in Step 2. These documents are necessary for final verification and for inclusion in your student file. Failure to submit any of the required documents may impact your matriculation process and ultimately, could affect your status as a student at IMU.
Be rest assured that all submitted documents will be handled with strict confidentiality and will be used solely for the purposes of verification and record-keeping.
Please refer to below submission guidelines:
Part 1: Electronic (soft) Copies Submission
- Acceptable file formats are PDF and JPEG only.
- Please ensure that documents are clear, legible, and complete. Any blurred or incomplete documents may be rejected.
- No Certified True Copies (CTC) are required for electronic submissions.
- All scanned, photocopied, and photographed documents should be in colour, ensuring all details are visible.
- Do not submit documents in compressed or password-protected formats.
- Use a clear naming convention that identifies the document. Example: JohnDoe_Passport.
- The maximum allowable file size for each document is 1 MB. If your document exceeds this size, please compress the file without compromising its clarity.
Part 2: Physical (hard) Copies Submission
- Please ensure all the documents are compiled according to the list mentioned here: Step 2: Get Your Documents Ready.
- Please ensure that all the documents required to be certified as true copies, are only certified by the IMU Admissions Office, High School Principal, registered Notary Public or Commissioner of Oaths. During the certification process, you must bring the original documents for validation.
- All the physical copies must be completely submitted to IMU Admissions Office latest by 5pm on the Enrolment Day. Students are highly encouraged to submit them earlier by either walking into the office, or by courier service (applicable only to students from Open and Distance Learning (ODL) and Part-Time programmes).
- For courier submission, please be reminded to place your documents in a secure envelope or file to prevent damage during transit. Please ensure that the courier company provides the tracking services for your record. The documents must be addressed to: Admissions Office, IMU University, 126, Jalan Jalil Perkasa 19, Bukit Jalil, 57000 Kuala Lumpur. The documents must be received by the Admissions Staff latest by 5pm on the Enrolment Day.
Requirements for Non-Malaysian Students
All international students who would be undertaking full-time studies in Malaysia are required to have a Student Pass (Visa). Typically, a Student Pass is valid for one year (or part of a year), depending on the programme.
Besides having the visa, to ensure that your experience coming to Malaysia for studies runs smoothly, it is important to check all immigration requirements regularly and before travelling as immigration requirements may change from time to time.
At IMU, our team at the Student Visa Office will manage your application for Student Pass and will be able to advise you on the latest immigration requirements.
Please take note that it is the prerogative of the Malaysian Immigration Department and the Malaysian Ministry of Higher Education (MOHE) to approve or reject any visa application.
Read more about comprehensive guide on your Student Pass and Visa in the following link.
Mark Your Calendar for the Enrolment Day
Now that you have completed all the steps, all you need to do is prepare yourself and get ready to be officially enrolled.
Mark your calendar for the Enrolment Day and check out all the orientation activities and schedules in the following link.
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